Strategy & Transformation Executive ( 12 Month Fixed Term Contract)

Fixed-term (UK and Ireland), Full-time · Ibec Dublin, Hybrid

JOB DETAILS

Ibec, the group that represents Irish business, is seeking a highly organised and proactive Strategy & Transformation Executive to join our dynamic Strategy & Transformation team. This is a pivotal role at the heart of a small, high-impact team, offering an exceptional opportunity to support the development and execution of key strategic initiatives. You will be the central point of coordination, ensuring the seamless and efficient operation of the team. This opportunity will appeal to individuals who are keen to develop their careers in the strategy and/or project management areas.

This is a 12 month Fixed Term Contract. The closing dates for applications is 15th December 2025.

ABOUT THE ROLE

Meeting & Project Cadence: Manage the rhythm of the strategy office by preparing agendas, attending key meetings to capture decisions and action items, and proactively tracking follow-ups on strategic initiatives and projects to ensure deadlines are met.
Calendar Management: Proactively align the calendar with key strategic priorities, resolving conflicts, and ensuring all briefing materials are prepared and issued to attendees in advance.
Information & Communication: Serve as a key point of contact and liaison for the strategy office, expertly filtering and triaging high-volume communications, drafting correspondence, and handling highly confidential information with absolute discretion.
Executive-Level Preparation: Draft and/or proof-read meeting materials, including presentations and internal communications, demonstrating a keen eye for detail and a strong understanding of the business context.
Stakeholder Relations: Build and maintain strong, collaborative relationships with key stakeholders across the business.
Logistics Management: Seamlessly coordinate event logistics from start to finish, anticipating needs and managing all details.
Process Optimisation: Proactively identify and implement improvements to office workflows and administrative processes, leveraging technology (e.g., project management tools, automation) to enhance the efficiency and effectiveness of the strategy team.
Financial Administration: Manage purchases, PO’s and financial administration .

This list is not exhaustive but serves to reflect the nature of the duties included in the role.  Given the nature of the organisation and the need to respond to members’ needs on an ongoing basis, the role is subject to change over time.  Sector assignment may be subject to change

ABOUT YOU

Qualifications

Third level qualification or equivalent. consideration will be given to suitable candidates who are currently studying for a relevant qualification

Knowledge base

Understanding of delivering service excellence to member companies and Ibec staff
Working knowledge of information communication and web technology for service delivery
Understanding of the role of Strategy and Transformation in organisations
Some insight into the work of of Ibec and its services to members

Work Experience

Prior experience of working in a corporate environment that has enabled the person to gain insight and hands-one experience relevant to the role
Experience in communications and event co-ordination an advantage
Previous experience in a busy environment where initiative, flexibility, customer service and organisation skills were demonstrated is essential

Competencies

Good communicator – ability to draft strong written information succinctly
Potential to develop strong presentation skills
Good research and analytical capability a distinct advantage
Planning and organisation skills and capacity to deliver to deadlines
Strong IT skills and capacity to see new opportunities to use technology
Ability to work to a high level with technology including Word, Powerpoint,Excel, Outlook, inhouse systems
Attention to detail

Personal characteristics

Reliable - consistency of performance and dependability
Proactive and solutions focused
Courteous and friendly
Listening/understanding
Team player
Demonstrates a flexible approach to work

Why us?

Ibec Core Competencies

Bias towards action

Collaborative - work together as 'one Ibec'.
Dynamic - approach initiatives with careful planning, energy, drive, and resilience.
Decisive - make clear, well-informed decisions.

Member and Customer Focus

Agile and Adaptive - embrace change and be adaptive to members' needs and in ambitious situations.
Creative and Innovative - not afraid of dynamic thinking in finding solutions.
Curious and Critical Thinking - open minded and proactive in gathering data in developing opinions.

Drive and Personal Leadership

Ambitious - driven and can take responsible risks.
Accountable - committed to highest standards and takes ownership of actions.
Continuous Improvement - proactive on personal and professional development

Ibec is an equal opportunity, and inclusive employer is committed to providing reasonable accommodations for potential and existing employees with a disability. Should you wish to request a reasonable accommodation please email Kenny at Kenneth.kelly@ibec.ie

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About us

Working in Ibec

Join Ibec and further your career.

Working in Ibec means you are part of an overall effort to deliver on a vision for Ireland to be a balanced, growing and prosperous society. We look to the workplace of the future with the changing needs of our members as well as our workforce to create a dynamic and exciting working environment.
We hire people from many backgrounds who are highly knowledgeable, engaging, professional and, most importantly, passionate about business.

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We are looking forward to hearing from you!

Thank you for your interest in Ibec. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to kenneth.kelly@ibec.ie.